P3C Roundtable Discussions (Higher Education)

To kick off day two of the conference, from 8:00 am – 9:30 am on Tuesday, there will be a series of interactive roundtable conversations on ten different P3 topics. Each conversation will run about 25 minutes, and during the 90 minutes session, you’ll have time to sit in on 3 different conversations.  Attendees are invited to sit in on any topic of interest, and new discussions will start every half hour.

The roundtables are meant to be fun, candid exchanges where participants can ask their questions, share experiences, and network. Presenters will guide discussions by bringing up case studies, targeted issues, and topics impacting the current P3 landscape. During the roundtable you’ll get to meet others attending the conference who are focused on the similar issues and challenges, and we hope you enjoy these opportunity to interact and share perspectives.

Participant Guidelines:

  • Table numbers for each topic can be found in this guide, the printed event guide, and on signage in the room. Tables will have seating capacity for 24 people.
  • Consider bringing plenty of business cards. You could find yourself meeting as many as 100 new people during the session.
  • Attendees can explore the Hall and select their first table as early as 7:45 am. Conversations will begin formally at 8:05 am with a loud bell ring. Presenters will have 25 minutes for in-depth presentation and discussion.
  • 2 minutes before the end of a discussion a bell will ring to indicate 2 minutes are left, and that Presenters should wind down their conversations.
  • On every half hour, you are to select a new table. If seating is not available at a table, please select another table and then try back for the next conversation.
  • Presenters will speak again with the new group of attendees, starting a new discussion approximately 5 minutes after the prior discussions break (i.e. 8:35am, 9:05am, etc.).
  • During the Roundtable Session, there will be time for 3 different conversations. There is time in between topics to get coffee, water, or use the restroom outside the ballroom.

Table 1: Defining and Maximizing Value in a Public-Private Partnership

The deal structures of today are multivariable equations, not off-the-shelf deal structures that are bid on spec and valued exclusively by price.  As such, the most successful projects are implemented when an institution defines project values, creates framework that prioritizes and normalizes variables, and drives competition by providing developers with sufficient information and flexibility to be innovative.  This roundtable is designed to empower institutions to become the strongest owners possible by defining project requirements, weighing delivery options against risk, and selecting a development structure that best fits their goals prior to soliciting private partners.

Facilitator:  Peter Isaac, Vice President, Brailsford & Dunlavey


Table 2: From Idea to Implementation: The Role of a Project Champion in Building Internal Partnerships

Between the idea for a P3 project and ribbon cutting lie many obstacles. P3 projects are still new and different to many. They require new processes, new ways of thinking, new legal and financial models, and new risks. They change the politics of building on campus. A project champion is essential to navigate those obstacles and build a team and a process that will maximize the chances for success. The project champion must understand enough about both the traditional process for campus construction and the new opportunities offered by the P3 model to bridge those worlds and to help the project adapt and remain flexible as campus needs change through the design and implementation phases. This roundtable is designed to empower potential project champions to build the internal partnerships needed to take a project from idea stage to implementation.

Facilitator:  Patrick Martin, Director – Project Coordination and Policy Review, Louisiana State University


Table 3: Owner roles/responsibilities in executing a P3

A discussion tailored to lift the lid on key problems, issues and hard learned lessons in major P3 procurement.  Cancelled projects, contractor insolvency, defective buildings – it’s not all bad news but take the opportunity to avoid the mistakes of others around the globe.

‎Facilitator: Adam Shaw, Senior Vice President, WT Partnership


Table 4: How to Deliver the largest single phase student housing project early!

A case study of Park West at Texas A&M, the largest single phase student housing development in the country.  Stakeholders will discuss goals developed by the University, how the private sector was able to achieve them, the advantages of utilizing the P3 delivery method to the System, and the challenges of delivering 3,400+ beds in two years.

Facilitator:  Matt Myllykangas, Senior Vice President of Pre-Construction & Development, Servitas


Table 5: How to Maximize the Procurement Process and Minimize Protests

A discussion of various methods higher education entities can implement to use this initial phase of the P3 process to their advantage to not only generate interest from the private entities in their project but to also minimize and avoid the issues associated therewith. This process is vital to a successful project.

Facilitator:  Jennifer Drake, Co-Chair of PPP Practice, Becker & Poliakoff LLP


Table 6: Mixed Use P3 Structure Options: How to structure Alternate Revenue Stream and Non-Revenue Generating Spaces Within a P3

Universities with expanding enrollments are looking to Public-Private Partnerships to modernize their housing while simultaneously adding revenue generating and non-revenue spaces within the same footprint. Structuring these spaces within a P3 can be tricky. In this roundtable, we will discuss the challenges in this arrangement using case studies from Boise State University, the University of Kentucky and the University of Connecticut.

Facilitator:  Steve Schnoor, SVP of Western Development and Jared Everett, VP of University Partnerships of EdR Trust


Table 7: Off Balance Sheet But On Credit

Among the many touted benefits of potential P3 projects is the ability to keep the debt off a college or university’s balance sheet.  But just because it’s off the balance sheet, do the rating agencies consider it to be off-credit as well?  Chat with a ratings analyst who will discuss their approach to evaluating a P3 project’s impact on a university’s credit rating.

Facilitator:  Susan Fitzgerald, Senior Vice President, Moody’s Investors Service


Table 8: So what’s the value to The Public Owner of shifting building and design to a lifecycle approach?

Does your O&M budget comes up short of being able to address all your annual maintenance needs?  What about your needs to renovate, retrofit or re-purpose?  What’s the real cost of not being able to address these issues?  Find out how shifting the design and building of your capital real estate projects to a lifecycle approach helps you address these issues.

Facilitator:  Bill Hvidt, President, The Hvidt Group


Table 9: Setting the Table for P3. Capturing Voices and Making Decisions in the first 60 Days

The first 60 days of a P3 project can be intense. Many decisions must be made rapidly, not only about design and construction, but also about financing options, operational agreements and many other facets about which institutions might not have long standing protocol. Additionally, P3 processes typically result in a shuffling of roles and voices at the table. Whereas most student housing construction projects are led by a partnership between housing and facilities professionals, in a P3 process, these projects are often the responsibility of an institution’s finance leadership. Add a fast-track schedule to the mix and the first 60 days can become an exercise in getting the right people in the right seats, in the middle of important decisions, while the bus is moving! This session will explore several approaches to “setting the table” for a successful project.

Facilitator:  Amy Aponte and Sam Jung, Balfour Beatty Campus Solutions